INTRODUCTION TO ORGANIZATIONAL MANAGEMENT FUNCTIONS OF MANAGEMENT

INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
FUNCTIONS OF MANAGEMENT
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Functions of Management
Planning
Organizing
Staffing
Directing
Motivating
Controlling
Coordinating
Communicating
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Planning
Planning means thinking before doing.
It is a function to decide about what, where, when, who, why and how a particular activity should be done.
Planning includes forecasting, formulation of objectives, policies, programs, schedules, procedures and budgets.
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Objectives of planning
Effective Forecasting
Certainty in the activities
Performance Standards
Specific Direction to the Organization
Organization to tune with the environment
Economy in management
Helpful in preparing Budgets
Constant Change
Towards Efficiency

INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Steps in Planning
Determination of Objectives
Planning begins with decisions about what the organization wants to achieve during a specified period.
Forecasting
Internal Premises
External Premises
Decide the Planning Period
Collection, Classification and Processing of Information
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Steps in Planning
Deciding alternative courses of action
Evaluation of alternative
Selection of best Plan
Subsidiary Plans to aid Master plan
Controlling Plans
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Advantages of Planning
Maximum utilization of resources
Minimization of unproductive work
Reduces uncertainty
Basis for managerial action
Basis for control

INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Advantages of Planning
Avoids bottlenecks in Production
Encourages innovation and creativity
Improves motivation
Facilitates effective delegation of authority
Gives Competitive edge to the enterprise
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Limitations of Planning
Limitations of Forecast
Costly affair
Influence of External Factors
Resistance to Change
Rigidity and Inflexibility
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Types of Plan
Goals – Relatively long run targets
Objectives – Ends towards which the activities of an organization are directed
Policies – Provide the framework for executive action on recurrent managerial problems
Rules – Simplest type of plan chosen from alternatives
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Types of Plan
Procedure – Means of implementing a policy
Programs – Designed to accomplish policies and objectives – Gives step by step approach to guide action necessary to reach pre – determined targets
Schedule – Specifies the time when each of series of action should take place
Budgets – Projection defining anticipated costs of attaining an objective
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Organizing
Involves determining activities needed to fulfill objectives, grouping these activities into manageable units or departments and assigning such groups of activities to manager
Planning decides what management wants to do, while organizing provides an effective machine for achieving the plan or objectives
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Staffing
Recruitment
Selection
Placement
Training
Development of personnel
Developing system for remuneration of personnel and evaluating their performance
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Directing
Actual activity starts only when manager issues directions to his sub – ordinates as to what is to be done and how it should be done
Involves motivating, guiding and supervising subordinates towards company objectives
Issue of orders and instructions
Guidance and training of subordinates
Supervision of subordinates’ work
INTRODUCTION TO ORGANIZATIONAL MANAGEMENT
Motivating